Contractor Support Specialist

Qualifications

• Advanced level of expertise of Microsoft Outlook, Word, Excel, Access, and Adobe is required

• Good knowledge of grammar, composition, spelling, punctuation skills, business writing skills for proofreading and consistency in formatting technical documents

• A warm and outgoing personality

• A stable work history

• Strong verbal and written communication skills and people-related skills

• Ability to work in fast-paced environment and manage multiple requests and priorities simultaneously

• Strong work ethic and desire to produce results

• Works well with all types of people and under deadline situations

• Ability to build strong working relationships at all levels, internal and external to the firm

• Ability to react calmly and confidently when faced with confrontational inquiries

• Strong knowledge of general office procedures and office equipment

• Excellent customer service skills

• Attention to detail required

• Proofreads own work for accuracy

Responsibilities

• Coordinate and prioritize subcontractor requests that come in each day

• These requests range from proofreading, formatting, billing, mapping, scanning, data entry, etc

• Create, manage and organize all file systems and folders utilizing consistent electronic filing of construction related documentation, including contractor certified payrolls, periodic regulatory

• Prepare document packages, request for information and submittal responses for transmittal to appropriate internal and external entities

• Compilation, processing and revising working documents, such as general correspondence, reports, records, forms, and meeting minutes

• Receiving and redirecting customer concerns to appropriate internal or external staff

• Provide general office support

• Organize meetings, reporting, program data, and help expedite any corrective actions fo subcontractors

• Other duties as assigned

• Recurring tasks (Weekly)

• Contractor and Subcontractor Payroll Reviews

• Restitution Requests from Contractors and Proper Documentation

• Contractors Assistance as Needed with Software

• Final Records and Project Closeout Documents

• Weekly Forecasts, Compilation, Proofing and Distribution to Client/Staff

• Submittal Coordination

• Assistance with Obtaining and Organizing Contractor Submittals

• Maintaining Submittal Registers for Projects

• Submittal Correspondence with Contractors

• Document Uploads, Misc

• Printing and Internal Computer Network Assistance

• Project Maps / Closure Maps

• Assigned Tasks (Monthly / As Needed)

• Meeting Agendas/Meeting Summaries

• Project Closeout Assistance

• Maintain Excel Files/Datasets for Various Program Tracking Efforts

• Average Unit Prices Summaries

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• Under 1 year

Shift:

• 8 hour shift

Weekly day range:

• Monday to Friday

Work setting:

• In-person

Ability to commute/relocate:

• Springfield, KY 40069: Reliably commute or planning to relocate before starting work (Required)